How Smartsheet Accelerated Project Planning by 35% Using Generative AI

By: GoBeyond Team

July 27, 2025

3 min read

AI case study for Smartsheet – 35% faster planning and 20% better resource utilization

Quick Overview

Smartsheet integrated generative AI to auto-create project timelines and task dependencies using historical data, suggesting optimizations for resource distribution and improving planning speed and resource utilization.

Smartsheet

Company Size

~1,200 employees

Revenue Range

$400M+ annual revenue (estimated)

Primary Challenge

Slow, manual project planning and resource allocation

Key Metrics

- 35% faster project planning
- 20% improvement in resource utilization

The Problem

Manual timeline creation and resource planning were time-consuming and prone to inefficiencies.

The Solution

Implemented generative AI algorithms to analyze past projects and automatically generate optimized timelines and dependencies.

Results

- Accelerated project planning by 35%
- Improved resource utilization by 20%
- Enhanced project delivery and efficiency

“Generative AI has revolutionized how we plan projects, saving time and optimizing resources.”

Details

Industry

Technology & SaaS

Departments

Project & Task Management

Use Cases

Project Planning

Resource Allocation

More Case Studies

See All

How Shelf.io’s AI-Powered Suggestion Engine and Analytics Improve Contact Center Knowledge Management and Support Outcomes

Technology & SaaS

How Autodesk Reduced Design Errors by 50% and Material Waste by 15% with AI

Technology & SaaS

How Klaar.me Uses Paperless AI Accounting and AP Automation to Save Time and Reduce Errors

Professional Services & Consulting

How Barracuda Networks Uses AI and NLP to Detect and Prevent Phishing Attacks

Technology & SaaS

How Otto Achieved 90% Accuracy in Predicting Consumer Purchases with AI

Retail & E-commerce

How Spotio Uses AI to Optimize Scheduling and Routing for Field Sales Productivity

Retail & E-commerce